Judges’ Training this Coming Saturday!

Judges’ Training will take place this coming Saturday.

February 24, 2018

8:15 a.m.-1:00 p.m. (at the latest)

St. Louis Catholic School

2901 Popkins Ln, Alexandria, VA 22306

Whether you are a coach or coordinator, please make sure your judge remembers to attend training this coming Saturday, Feb. 24 at St. Louis Catholic School in Alexandria. It’s a straight shot down Richmond Hwy. (Rt. 1) past Krispy Kreme, Famous Dave’s, and the Beacon Center on the right to make a left turn at a stoplight with a small street sign on the left that says Popkins Lane. Once you turn onto Popkins, the church and school will be on your right. A small breakfast will be served, and registration begins at 8:15 a.m. Judges should preview materials which were emailed to them by their Problem Captain before training on Saturday. If they don’t think they have received them, please have them check their SPAM folder just in case. Training will end by 1:00 p.m. Please remind your judges that they must be trained and are essential to the running of the competition. If a team does not provide a trained judge, the team will receive a penalty at the competition.


Register Your Volunteers!

Now that your teams and judges are all registered, please make sure you have registered volunteers to serve at the regional meet for 2-hour periods using the link below:


If you know people willing to fill all day volunteer roles, we would love to have them register as well.  No training is required, and they could have the fun job of greeting teams for spontaneous, serving food to hungry judges, or selling clever knick-knacks at concessions.

Remember a judge is not the same as a volunteer.  A judge fills a different role in the tournament as they must be trained and work all day at the regional meet on March 17th.

The volunteers register and work for 2 hours either the Friday evening before the meet to help set up or during the meet on March 17th.  Also, typically, our volunteer coordinator can schedule your volunteer so they are able to see their child perform.  However, when teams or coordinators can register volunteers that do not have a child performing, like a teacher or community member, it makes scheduling even easier.  Failure to provide volunteers may result in your school’s teams receiving penalties.  Please use the guide on the chart below to determine how many volunteers your school/organization must provide and get them registered within the next two weeks.


Number of teams registered from our school

Number of volunteers our school must provide.















  See the pattern?

More Judges Needed!

If you have a friend, neighbor, or acquaintance who you think might be interested in serving as a judge for our region, please ask!  All it requires is …
1. Registering online:
hopefully within the next week or two since we need to figure out who will serve where.
2. Attending the mandatory training from 8:00a.m.- approximately 1:30 p.m. at St. Louis Catholic School on Sat. Feb. 24th (snowdate the following Saturday)
3. Serving all day 7:00 a.m. -about 4:00 p.m. at West Potomac H.S. on March 17, 2018. For this, you get breakfast, lunch, a cool t-shirt and a memorable experience which will convince you that young people have an amazing potential to creatively solve problems with a team.

This year we are suffering from a lack of judges. Most people aren’t aware that on top of the one judge that each team provides, many additional judges are needed to make the meet run smoothly. We are running short and would appreciate any help you might give us in spreading the word.

Registration for Problem 5: A Stellar Hangout Is Closed

Due to an overwhelming number of teams doing Problem 5 again this year and insufficient number of judges to run an additional site, we are closing registration for Problem 5.  We sincerely hope all teams have either registered on been in contact with us about any difficulties registering by now.  Late fees are in effect and we will be closing registration altogether by the end of January.  Please contact Pamela.Clark@apsva.us immediately if you intend to register for our regional tournament on March 17 at West Potomac H.S. and haven’t done so already.


Lost and Found

Someone dropped their Gold’s Gym Membership card at the Coaches’ Meeting last Wednesday.  If it’s yours, please email Pamela.Clark@apsva.us.

Make sure you’re all set with registration.  (Use the Registration Links on the Registration Page.)
1.  Have you registered a judge to represent your team and made sure they are able to attend training and the meet?
2.  Have you registered your team for the regional meet at West Potomac?
3.  Have you sent $65 to our treasurer or paid online using paypal?  (Late fees of $25 per week have already begun.)
4.  Have you or your school’s coordinator registered a volunteer online (1 for every three teams) to work for a two hour stint at the regional meet?

Good News!

After many requests from coaches, we’ve extended the deadline for ordering t-shirts to SUNDAY, JANUARY 21st!  With only 58 days until the competition on MARCH 17th, we can’t extend it any longer than that, though, so get your orders in before the weekend is complete!

Here’s the order form for your convenience:  odyssey-t-shirt-order-form-2018-revised


A Big Day on the Nova East Calendar
* Our Coaches’ Meeting with Problem Captains from 7:00-8:00 p.m. at Campbell Elementary School (except Problem 3-Mockumentary)
* Online judge and team registrations are due.
* $65 per team registration for the regional tournament is due. Please include your school name, problem, membership number, and coach’s name on the check or use pay pal online when you register you team.
* Teams that have not paid and registered online will incur late fees of an additional $25 per week after Jan. 17.
* T-shirt orders are due.

Spontaneous Workshop – A Few Spots Left

This Spontaneous Workshop is conducted in a “tournament like” environment – it is NOT a competition!

Each Team performs two spontaneous problems and then watches another team perform two problems.  Team members plus coaches (limit 2) can participate.   Partial teams and substitute coaches are welcome to participate if necessary.   Each team must provide a volunteer / judge to help us make the workshop a success.  The coach can be our volunteer/judge as long as the team has someone to serve as the coach for the team.  Cost is $80 per team.  Sorry – no Primary teams.

Click this link for more information and to register:   http://www.novasouth.org/wp/?event=spontaneous-workshop


On JANUARY 17; 7:00 PM – 8:00PM  we will be having an optional, but valuable, meeting for all coaches at Campbell Elementary School; 737 S. Carlin Springs Road, Arlington, VA, 22204  (Drive around the back of the school to park near the playground and walk up the covered walkway which leads to the main entrance).  The meeting will start in the library which is just inside the door.   There is no fee for this meeting, and no food will be served, but this is a great time to ask questions directly to the person who knows your problem inside and out.  You will spend most of the evening with the person who is in charge of the specific problem on which your team is working.  The Problem Captain for Problem 3, Mockumentary,  is not able to make it this year, but if you have concerns you can contact her by email, abbie.desrosiers@gmail.com.
     This meeting is also a great time to pay your team’s registration for the regional meet   It is $65 per team, and this is different from the school’s membership which your school paid to get you access to the problems.  The $65 allows your team to compete at the regional meet at West Potomac High School on March 17, 2018.  This fee may also be paid using PayPal online at the time you register your team for the meet.  You may also want to order your team’s t-shirts on this evening if they have decided to order them.

‘Tis the Season

While you have a few free days courtesy of winter break, perhaps you’re pulling together a few Odyssey of the Mind details…registering for the regional competition, overseeing your team’s script writing, watching in awe as your team creates incredible costumes…

And here’s one more way you can spend some time – ordering your team’s Odyssey of the Mind 2018 t-shirts!  Everything you’ll need is located right here – pictures of the winning design (selected by Odyssey of the Mind participants and their coaches) and information on how to order.  Hurry!  You only have until January 17th!

Don’t miss out on your opportunity to purchase this year’s t-shirt by printing out the  Odyssey T-Shirt Order Form 2018 Revised and returning it to the NoVa East OM treasurer by JANUARY 17th!