The newsletter linked below contains everything you need to know about the upcoming regional competition:
Coaches & Coordinators: Please look this over carefully to make sure there aren’t any errors. We tried our best to honor any requests that were made in advance to our scheduler, Brian, or put in the comment’s section. If you are coaching multiple teams, he made sure your long-terms do not overlap; however, you may need to have another adult get your other team to their spontaneous check-in. If you see errors in this schedule, please contact Brian, email@example.com and Pam, Pamela.Clark@apsva.us, as soon as possible, and at the latest by Friday, Feb. 22. The FINAL schedule will be put up next weekend.
Please remember that in addition to having a judge for each team, your school needs to provide a volunteer for every three teams they have presenting at the meet on March 9. Those volunteers register through this link and will be assigned to work for 2 hours during the meet to help us with things like checking in teams for spontaneous, organizing food for judges, registration, concessions, etc.
Please make sure your school has registered volunteers by Friday, February 15th so our volunteer coordinator can get the assignments organized and send out emails letting people know what they will be doing to help and when they must report. Odyssey does not function without volunteers of all sorts, and we appreciate all the help you send us.
Number of Volunteers Needed per School
|# of teams at your school||# of volunteers you must provide|
Next Saturday, Feb. 9, 2019, Nova East will be holding their mandatory Judges’ Training at St. Louis Catholic School on Popkins Lane. Registration begins at 8 a.m., a light breakfast will be served, and we will begin our opening remarks at 8:15, earlier than usual. We hope to finish by 12:30 this year. Judges should receive an email this week about their role with support attachments, but even if they don’t they should still attend. Sometimes there are problems with the email and it goes to SPAM. Coordinators and Coaches, remind the judges representing your teams about this important commitment.
Nova East, Region 11 Meet Registration Closed for 2019
Hopefully all teams have registered for our regional meet on March 9th since it is now only a month away. We have closed our online registration as we needed to finalize our numbers to begin scheduling teams for the day. If your team is not yet registered and intended upon performing at our regional meet, please contact us immediately to see if there is any way we may be able to include your team in the meet. Pamela.Clark@apsva.us
Attention Coaches: Now’s the time to find out from your team if they want to order our official 2019 Nova East Odyssey of the Mind T-shirt! This year they will be black with a texting theme. (see plan below) This is a great fundraiser for Nova East, so we encourage team members to purchase shirts. Very few will be available for purchase the day of the event, so let your team members know and send in your orders and payment to our treasurer by February 6th. When they come in, we’ll let you know and you can arrange to pick them up from one of our board members the week of the meet.
Subject: TONIGHT IS THE NOVA EAST ODYSSEY COACH MEETING -AND- THE TOURNAMENT REGISTRATION DEADLINE
When: Wednesday, January 16 from 7:00-8:30 p.m.
Where: Campbell Elementary School, 737 S. Carlin Springs Rd., Arlington, VA 22204 (Park in the back of the school by the playground and enter through Door 1. The meeting will begin in the library.)
Who: All coaches, new and experienced, are welcome! (Note: This is an adult-only event.)
- Learn tips and hints from the Problem Captains
- Meet other coaches working on the same problem and hear what they are asking
- Get registration help
- Pay your Regional Tournament Fees
- Pick up Regional T-Shirt order forms
- Ask questions about the tournament
Reminder: The Regional Tournament registration and payment are due on Wednesday, January 16 to avoid late fees of $25 per week.
- Registration by the deadline is the only way to ensure your team is scheduled to compete in the problem of their choice.
Odyssey judge and team online registrations and fees are due next week on Wed. Jan 16. If you have issues contact our registration coordinator, Pam Wilkie, at 703-568-0697.
Coaches: Just a reminder that the judge representing your team at the regional meet needs to be registered online and must indicate that they are representing your team by putting in the school’s membership number and the email address of the coach of the team they are representing. This is imperative so teams may register. Make sure you register your judge and team by Wednesday, January 16th, or your team will be charged a $25 late fee/week as a penalty for late registration and they are not guaranteed a slot of the schedule competing in the problem of their choice. If you are having difficulty finding a judge, you many want to:
1. Let potential judges know that they may attend training in another region if they have a conflict on Feb. 9th when Nova East will hold our training. They must, however, contact us in advance, so we can let the other region know and let them know the problem they are to be trained on. The other training that’s close by is:
Nova North Odyssey of the Mind
3033 Chain Bridge Road
Oakton, VA 22124
Date: Saturday, February 23, 2019
Time: Runs from 9:00 AM to 2:30 PM
2. Appeal to teachers at your school. It is a one and a half day commitment, but with the principal’s permission, teachers can get up to 13 hours of recertification credit. Letters are available upon request at the regional meet on March 9th.