NOVA EAST ODYSSEY COACH MEETING! TOURNAMENT REGISTRATION DEADLINE!

Subject:  TONIGHT IS THE NOVA EAST ODYSSEY COACH MEETING -AND- THE TOURNAMENT REGISTRATION DEADLINE

When: Wednesday, January 16 from 7:00-8:30 p.m.

Where:  Campbell Elementary School, 737 S. Carlin Springs Rd., Arlington, VA 22204 (Park in the back of the school by the playground and enter through Door 1.  The meeting will begin in the library.)

Who: All coaches, new and experienced, are welcome! (Note: This is an adult-only event.)

Purpose: 

  • Learn tips and hints from the Problem Captains
  • Meet other coaches working on the same problem and hear what they are asking
  • Get registration help
  • Pay your Regional Tournament Fees
  • Pick up Regional T-Shirt order forms
  • Ask questions about the tournament

Reminder: The Regional Tournament registration and payment are due on Wednesday, January 16 to avoid late fees of $25 per week.

  • Registration by the deadline is the only way to ensure your team is scheduled to compete in the problem of their choice.
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Optional Coaches’ Meeting

Time:  This Wednesday, January 16 from 7:00-8:30 p.m.
(If Arlington Public Schools are closed, the meeting will be cancelled or postponed)
Location:  Campbell Elementary School, 737 S. Carlin Springs Rd., Arlington, VA 22204(Park in the back by the playground and enter through Door 1.  The meeting will begin in the library.)
Purpose:  Break out sessions for each problem will begin after some brief announcements.  This is a great time to ask questions of your problem captain about the specific problem your team is working on.
Board members will be there to accept payment for your team’s registration for the regional meet and answer general questions about registration and the regional meet in March.
Keep in mind that registration and payment are due on Wednesday, January 16 to avoid late fees of $25 per week and ensure your team is scheduled to compete in the problem of their choice.  This is an adult-only event.  

Registration Help!

Odyssey judge and team online registrations and fees are due next week on Wed. Jan 16.  If you have issues contact our registration coordinator, Pam Wilkie, at 703-568-0697.

Register those judges, so you can register your team!

Coaches:  Just a reminder that the judge representing your team at the regional meet needs to be registered online and must indicate that they are representing your team by putting in the school’s membership number and the email address of the coach of the team they are representing.  This is imperative so teams may register.  Make sure you register your judge and team by Wednesday, January 16th, or your team will be charged a $25 late fee/week as a penalty for late registration and they are not guaranteed a slot of the schedule competing in the problem of their choice.  If you are having difficulty finding a judge, you many want to:

1. Let potential judges know that they may attend training in another region if they have a conflict on Feb. 9th when Nova East will hold our training.  They must, however, contact us in advance, so we can let the other region know and let them know the problem they are to be trained on. The other training that’s close by is:

Nova North Odyssey of the Mind

Location: AT&T
3033 Chain Bridge Road
Oakton, VA 22124
Date: Saturday, February 23, 2019
Time: Runs from 9:00 AM to 2:30 PM

2.  Appeal to teachers at your school.  It is a one and a half day commitment, but with the principal’s permission, teachers can get up to 13 hours of recertification credit.  Letters are available upon request at the regional meet on March 9th.

REGISTER FOR THE MARCH 9, 2019 NOVA EAST ODYSSEY OF THE MIND TOURNAMENT

It’s time to register for the regional meet at West Potomac High School on March 9, 2019!
If you haven’t done so already, find a judge that will represent your team.
  *  Judges will attend the mandatory judges’ training on FEBRUARY 9th at St. Louis Catholic School
  *  and they will judge all day at the meet on MARCH 9th (with the knowledge that they will not see their child’s team perform).
Sit down with your judge to help them register.
  *  They will need to know the school’s membership number, the problem your team is doing (1-5 or Primary), as well as the coaches’ name and email.
  *  They also need to have an idea about what the different problems are and judging roles are so they can give a preference as to what they are interested in judging, and their T-shirt size since they get one to wear at the event.  Coaches should NOT register the judge without them there.
  *  It is recommended that coaches sit down and do it with them so they understand what it entails.
  *  They do not need to judge the same problem of the team they are representing.  Judges must be registered and have checked that they are representing your team with the appropriate information so the coach will be able to register their team.
2018-2019 Tournament Registration<https://www.odysseyofthemind.com/member-area/>
Once your judge is registered, you can register your team.
  *  Make sure you indicate conflicts or special needs on the form so we are aware of them for scheduling purposes.
  *  The schedule is very complex since we will be accommodating almost 150 teams many who need to compete in both spontaneous and long-term.
  *  The registration fee is $75 per team.  You can pay for the team’s registration online using paypal or send a check.
  *  Be sure to get your registration done before the Nova East Coaches’ Meeting on January 16, 2019.  Late fees will be added after that.
  *  To register, click the link Odyssey of the Mind “Member Area” https://www.odysseyofthemind.com/member-area/
    *  Enter your membership number (typically a 5 digit number) and postal code of the coordinator.
    *  Click Team registration from the menu options
    *  Select the problem and division
    *  Follow the pages to register your team members
Make sure your school has a volunteer registered for every three teams going to the meet.
  *  Even if you only have one or two teams, you still need a volunteer.
  *  Please register them online as well.  They don’t need to attend any training sessions.
  *  They will be assigned a 2 hour time slot and role at the regional meet or set-up the night before.
  *  Volunteers are different from judges but are very necessary to the success of the event.

 

An Important Reminder to All Odyssey Volunteers

In our current environment, we felt it necessary to remind all participants that Odyssey of the Mind is an Equal Opportunity Organization.  It is something we have been discussing with our board, and we hope all coaches, judges and volunteers will take a moment to reflect as well.  Odyssey of the Mind works to encourage creativity and promote respectful work of diverse teams so they are able to think outside the box.  We want all voices to be heard and honored.
We wish to remind all participants that regardless of one’s personal heritage or experiences home or abroad, it is important that we refrain from making statements that seem innocuous or innocent but could be considered as profiling or stereotyping a race, religion, gender, etc.
In Virginia, we are fortunate to have OMers and parents from a very wide spectrum of international cultures who are very interested in what Odyssey of the Mind has to offer in providing valuable life skills.  Odyssey of the Mind teams and team members continuously defy stereotypes all of the time. American history is filled with individuals who defied stereotypes.  There is only a glass ceiling when we install one. Thank you all for your continued service to the mission of Odyssey of the Mind.

ATTENTION COACHES 2018-2019

Thank you to all who attended training on Saturday.  Hopefully, you gained information that will be helpful in the process.  If you have comments or suggestions, feel free to send them to Pamela.Clark@apsva.us

Also, our webmaster has posted the training manual and two PowerPoints we used at the training session for all to use or refer back to.  In addition, the document Coaches-Training-2014  on our Resources page has some suggestions listed for the first few meetings that you may find helpful.  Good luck as you begin your coaching journey with this year’s team.

Schedule for Saturday’s Training

  • 8:00-8:20 Registration and a Light Breakfast

  • 8:20-8:50 Introduction

  • 8:50-9:15 Problem Overview – Problem Captains (5 minutes each)

  • 9:20-10:05 Long-Term Coaching Sessions

    • BEGINNING (Coaches who have never coached a competitive problem (1-5) before)

    • EXPERIENCED (Coaches who have coached a competitive problem (1-5) in the past)

    • PRIMARY (Coaches who are coaching K-2 students doing the non-competitive problem)

  • 10:10-11:25 Creativity/Style or Spontaneous (red nametags go to Creativity/Style first, blue goes to Spontaneous first)

  • 11:30-12:45 Creativity/Style or Spontaneous

Hamilton: The Haunted House

The Glebe Elementary School Odyssey teams (including the one that went to World Finals!) will be hosting a “haunted house” fundraiser Sunday, October 28th, from 5 to 8 PM, at 4909 16th Road North, near Virginia Hospital Center.
 
Proceeds will support scholarships for students participating in Odyssey of the Mind locally.
 
Please consider stopping by to enjoy some fun with the local Odyssey community!!
 
If your Odyssey team might like to assist with creating the haunted house Friday when there is no school, or Saturday, please contact Christina Headrick at cheadrk@yahoo.com
HauntedHouseFlyer-OdysseyFundraiser-01

Coaches’ Training

On Saturday, November 3, 2018, Nova East Odyssey of the Mind will be having their Coaches’ Training at St. Louis Catholic School from 8:00 a.m. to 1:00 p.m.  The cost is $25.  No pre-registration is necessary, but school Odyssey of the Mind coordinators are encouraged to contact coaches and get a ballpark number and email the school’s name and number of expected attendees to Pamela.Clark@apsva.us by Wednesday, October 31.  The training is helpful to new as well as experienced coaches so they can get a sense of what coaching entails and how to do it effectively.